Stop Losing Money on Unbilled Materials.

Replace messy paper notes and forgotten parts with a simple, accurate system that ensures every material used on a job makes it onto the final invoice.

Improve Your Invoicing Accuracy

Stop revenue leakage and boost your bottom line with effortless material tracking.

Prevent Unbilled Materials
Increase Invoice Accuracy
Eliminate Manual Data Entry

Accelerate Your Cash Flow
Improve Job Profitability
Integrate with QuickBooks Online

Step 1: Build Your Foundation with a Standardized Catalog

Accurate invoicing starts with an accurate item list. Our system provides a central catalog for all your parts and materials, ensuring consistency from the field to the final bill.

Centralize Your Items: Manage your full list of parts, plants, and materials in one place. Syncs seamlessly with QuickBooks Online.
Create Bundles for Speed: Group frequently used items (e.g., "Standard Irrigation Repair Kit") into bundles for fast, one-click selection by your crews.
Ensure Pricing Accuracy: Eliminate pricing errors by ensuring your field teams and office staff are always working from the same approved price list.

A screenshot of the item catalog in Field Service Cloud, showing organized parts and labor rates — Ensure accurate billing and faster field entry with a central item catalog.

Step 2: Capture Every Part, Every Time with Mobile Tracking

Don't let valuable materials slip through the cracks. The Field Assistant app empowers your crews to quickly and accurately log every part used on an extra job, the moment they use it.

Eliminate Forgotten Parts: Replace unreliable memory and messy paper notes with a simple, digital form.
Find Items Instantly: Crews can browse by category, use bundles, or quickly search your entire catalog to find the right part.
Document with Photos: Improve billing transparency by enabling crews to attach photos of the materials used or the completed repair.

A crew member easily logs materials used on a job with the Field Assistant mobile app. — Crews quickly log all materials used directly from the jobsite.

Step 3: From Field Capture to Paid Invoice in Clicks

The data captured by your crews flows directly into an invoicing dashboard, creating a seamless workflow that ensures accuracy and speeds up your cash flow.

Stop Revenue Leakage: Get a clear view of all completed work orders with tracked materials that are ready for invoicing.
Review Before You Bill: Quickly review the list of materials used on any job to ensure accuracy before creating the final invoice.
One-Click QuickBooks Invoicing: Push all the line items from a completed job directly into a new QuickBooks Online invoice, completely eliminating double entry.

A dashboard showing completed jobs with tracked materials, ready to be invoiced in QuickBooks — Track all ready to invoice jobs with unbilled materials and create QuickBooks invoices in a few clicks.

Ready to Stop Losing Money on Materials?

See how material tracking can improve your invoicing accuracy and boost profitability.

Request a Live Demo